Businesses going through a due diligence process need a data room to securely share their information. With the ongoing need to create efficiency, business owners are seeking a better understanding of the major differences between traditional paper data rooms and virtual data rooms (VDR). While some may choose to stay with the old way of doing things, many more are discovering that for their transactions, virtual data rooms have huge advantages and are the smart choice.
We combine best-in-class security and exceptional 24/7/365 customer service, designed to help you close deals faster. A traditional data room will typically be a physically monitored room, kept in the vendor’s offices or those of their lawyers. Undoubtedly hard to keep track of, bidders and their advisers visit these rooms to inspect and report on the documents and data made available - in a fast-paced, global market this is highly impractical.
- Potential investors are only allowed into the room one at a time
- If new documents or new versions of documents are required, these have to be delivered by courier
- Teams involved in due diligence will have to make travel arrangements and remain available to travel multiple times during the process
- The cost of keeping groups of professionals “on call” or near the data room is extremely high
A Merrill DataSite VDR simply removes these impracticalities and the cost associated with them.
1. Save time, increase deal value and reduce costs.
A Merrill VDR gives you the opportunity to reach a vast number of investors in a
small amount of time. We make sure those same people can all have access to
the room simultaneously, shortening the deal time significantly and resulting in
higher bid values. Importantly, those granted access to the VDR have unlimited
visits no matter where they are in the world.
2. Control the process with ease.
Merrill Corporation was the first VDR provider to be fully accredited with
the highest-level of security certification - ISO 27001. With a ‘single chain of
custody’ over your information, nothing is ever outsourced. Our servers, project
management and technical support teams are all in-house. Plus, you can easily
control who has access to each folder and document, tracking who has looked
at what information and for precisely how long.
3. Site-wide document search.
Merrill offers comprehensive site-wide search, as everything goes through
Optical Character Recognition (OCR) automatically, meaning any type of
document is searchable inside the document, not just titles, and even in scanned
documents. This enables users to find exactly what they need quickly and simply,
also saving time.
4. Complete audit trail.
In a traditional data room it is difficult, if not impossible to track who has viewed
which document. In a VDR you have daily reports showing which investors have
looked at your documents. Merrill DataSite is the only VDR that offers page-level
reports, listing exactly who reviewed which documents, when and for how long.
This is not only useful in negotiations, but can become a valuable insurance
policy in post-deal litigation cases.
5. Confidential, organised communication.
A Merrill VDR ensures communications between you and your investors is
robust and confidential. The built-in Q&A function lets you take questions in
real-time, categorise and group them from users, and supply answers with links
to document for easy reference. Users also receive alerts when relevant new
material is loaded to the site, with a paper room, this would require a new site
visit or couriering documents.
6. Deal intelligence.
Merrill DataSite allows you to track buyer activity and gauge their intent.
While understanding which areas prospective buyers are focusing on can be a
vital part of proactively adjusting your strategy to create better results.
Capitalise on the benefits of Merrill DataSite for due diligence
Merrill DataSite is established as the market-leader for virtual data rooms across
the world. As first to market, we have many years of experience to bring to your
transaction and have had time to develop and refine our technology, leading
to a peerless Project Management and systems infrastructure that operates
24/7/365 around your due diligence process. This is why many thousands of
companies trust Merrill DataSite to manage due diligence online each year.
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